Job Description
Are you a disciplined professional seeking a Night Shift Administrative Assistant role with a flexible schedule? Apex Virtual Solutions is expanding our operations in the Pacific Northwest and Northeast, and we are looking for a dedicated individual to join our support team.
As a Night Shift Admin Assistant, you will play a pivotal role in ensuring our business operations run smoothly while our teams rest. This position offers the perfect blend of independent work and collaborative support, allowing you to tailor your work-life balance around your lifestyle. We are currently hiring for this role with availability to support teams in both Seattle, WA, and New York, NY.
Responsibilities
- Manage High-Volume Communications: Monitor and respond to emails, phone calls, and inquiries during evening hours, ensuring all messages are addressed promptly and professionally.
- Schedule Coordination: Oversee the digital calendar, managing appointments, meetings, and reminders for executive leadership across both Seattle and New York offices.
- Document Management: Prepare, proofread, and distribute reports, presentations, and internal memos with meticulous attention to detail.
- Data Entry & Record Keeping: Maintain accurate digital filing systems and databases, ensuring data integrity and easy retrieval for the day shift team.
- Vendor Liaison: Handle basic communication with external vendors and service providers to resolve issues or confirm orders.
- Operational Support: Assist with inventory tracking, expense reporting, and general office management tasks as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Experience: Minimum of 2 years of administrative experience, preferably in a night shift or remote support capacity.
- Schedule Availability: Must be available to work evening shifts (e.g., 6:00 PM – 2:00 AM or 7:00 PM – 3:00 AM) on a consistent basis.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Excellent written and verbal communication skills with the ability to adapt tone for various stakeholders.
- Self-Motivation: Ability to work independently in a quiet environment with minimal supervision.