Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our growing team in Virginia Beach. This is an urgent hiring opportunity for a self-starter who thrives in a fast-paced environment. We offer a flexible schedule that allows you to maintain a healthy work-life balance while contributing to our success.
Your role will be pivotal in ensuring our daily operations run smoothly. You will act as the first point of contact for clients and internal staff, ensuring high standards of professionalism and efficiency.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling appointments efficiently.
- Prepare and edit correspondence, memos, reports, and other business documents.
- Screen and direct phone calls, route correspondence, and respond to basic inquiries professionally.
- Organize and maintain filing systems, ensuring both digital and physical records are accurate and accessible.
- Assist with travel arrangements, including booking flights, accommodations, and creating itineraries.
- Handle incoming and outgoing mail, packages, and couriers with precision.
- Support the team with data entry tasks and database management.
- Order and maintain office supplies to ensure the workspace is fully equipped.
Qualifications
- High school diploma or equivalent (Associate’s degree preferred).
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational and time management abilities.
- Ability to work independently and as part of a collaborative team.
- Experience with scheduling software (e.g., Calendly, Outlook) is a plus.