Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York. In this role, you will play a crucial part in ensuring the smooth operation of our daily office activities and supporting key leadership initiatives. If you are a detail-oriented professional looking for an urgent opportunity to advance your career, we want to hear from you.
Our Benefits:
- Competitive salary and comprehensive health benefits.
- Professional development and training programs.
- A collaborative and inclusive company culture.
Apply today to become a vital part of our growing organization!
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule internal and external meetings, and coordinate travel arrangements with precision.
- Communication Management: Serve as the primary point of contact for phone and email inquiries, filtering messages and escalating urgent matters appropriately.
- Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other business documents.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and maintain a clean and organized workspace.
- Event Coordination: Plan and execute company events, team-building activities, and client meetings.
- Data Entry & Records: Maintain accurate digital and physical records, including filing systems and expense reports.
Qualifications
- Experience: Minimum of 2-3 years of experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to multitask, prioritize workload, and manage time effectively in a fast-paced environment.
- Problem Solving: Ability to anticipate needs and solve administrative issues independently.
- Education: High school diploma required; Associate's degree or Bachelor's degree preferred.