Job Description
We are urgently hiring a detail-oriented and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. If you excel in a fast-paced office environment and are looking for immediate employment opportunities, this is the perfect role for you.
As a key member of our administrative team, you will provide high-level support to executives and management, ensuring smooth daily operations. We offer a competitive salary package, comprehensive benefits, and a collaborative culture where your contributions matter.
Responsibilities
- Manage incoming emails and phone calls, directing inquiries to the appropriate personnel.
- Schedule and coordinate meetings, including room bookings and calendar management.
- Prepare, edit, and proofread internal documents, reports, and correspondence.
- Organize and maintain electronic and physical filing systems for easy retrieval.
- Assist with data entry, expense reporting, and inventory tracking.
- Order office supplies and manage vendor relationships.
- Support team members with special projects and ad-hoc administrative tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize multiple tasks effectively.
- Professional demeanor and the ability to maintain confidentiality.