Job Description
Join our dynamic team as an Administrative Assistant in New York, NY! We're urgently hiring for a flexible schedule position supporting C-level executives. This role offers remote work options and competitive benefits. Ideal candidates will thrive in fast-paced environments and possess exceptional organizational skills. Apply now to become part of a forward-thinking organization dedicated to professional growth and work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including inventory management, vendor coordination, and supply procurement
- Handle confidential information with discretion and maintain digital filing systems
- Serve as primary point of contact for internal and external stakeholders
- Assist with budget tracking and expense report processing
- Coordinate cross-departmental projects and meeting logistics
Qualifications
- Minimum 3 years of administrative experience supporting senior leadership
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in high-pressure situations
- Associate degree or equivalent professional certification
- Experience with calendar management software (e.g., Calendly, Doodle)
- Proven ability to maintain confidentiality and exercise discretion
- Flexible availability including occasional evening/weekend support