Job Description
Join our award-winning team as an Administrative Assistant in the vibrant heart of New Orleans! We're urgently seeking a detail-oriented professional to support our executive operations with exceptional organizational prowess. Enjoy a fully flexible schedule (8 AM - 6 PM core hours) while making a tangible impact in a collaborative, growth-oriented environment. This hybrid role combines office presence with remote work flexibility – perfect for work-life balance champions!
Responsibilities
- Executive calendar management and meeting coordination across multiple time zones
- Comprehensive travel arrangements and expense report processing
- Document preparation, formatting, and confidential record maintenance
- Office supply inventory management and vendor relationship coordination
- First-point contact resolution for internal/external stakeholder inquiries
- Database management and report generation using Microsoft Suite
- Event planning and logistics support for company initiatives
Qualifications
- 3+ years of administrative support experience with C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written communication and professional etiquette skills
- Experience with CRM systems (Salesforce preferred)
- Discretion handling confidential information and sensitive documents
- Flexibility to adapt to shifting priorities and extended hours