Job Description
We're urgently seeking a detail-oriented Administrative Assistant to join our dynamic Oakland team. This flexible schedule role offers hybrid work options and the chance to support critical operations in a fast-paced environment. If you thrive in administrative roles with adaptable hours and want to make an immediate impact, apply now!
Responsibilities
- Manage calendars, schedules, and appointment coordination for executives
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Prepare, edit, and distribute documents, reports, and presentations
- Coordinate meetings, travel arrangements, and logistics
- Maintain accurate digital and physical filing systems
- Assist with onboarding processes and administrative support for new hires
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a flexible environment
- Experience with calendar management and scheduling tools
- Proven ability to handle confidential information with discretion