Job Description
Join our dynamic team as a Full-Time Administrative Assistant at the City of San Diego! We're seeking a detail-oriented professional to support our department operations with exceptional organizational skills. Enjoy a flexible schedule while contributing to meaningful public service initiatives in America's Finest City.
What We Offer:
- Comprehensive benefits package including health insurance and retirement plans
- Flexible working hours (Monday-Friday, 8am-5pm with core hours)
- Professional development opportunities
- Supportive team environment with work-life balance
Responsibilities
- Manage department calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, in-person) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Process invoices, purchase orders, and expense reports accurately
- Coordinate travel arrangements and logistics for department staff
- Support special projects and events as assigned
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 3 years administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with local government processes a plus
- Valid California driver's license required