Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. This is an immediate opening for a detail-oriented professional who thrives in a fast-paced environment. As the first point of contact for our office, you will play a crucial role in ensuring our daily operations run smoothly and efficiently.
Key Highlights:
- Immediate start available for the right candidate.
- Competitive hourly compensation ($22 - $28).
- Work in a collaborative, modern office environment.
Apply today to become a vital part of our success story!
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings both internally and with external clients.
- Handle incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses.
- Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Assist in the organization of office files, records, and digital databases for easy retrieval.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Process invoices, expense reports, and assist with general accounting tasks.
- Support department heads and team members with ad-hoc projects and special events.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 2 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Excellent organizational skills and the ability to prioritize multiple tasks effectively.
- Experience with scheduling software or CRM tools is a plus.