Job Description
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our dynamic team in Dallas, TX. In this part-time role, you will serve as the backbone of our daily operations, providing essential support to executive leadership and ensuring smooth office functionality. If you are a self-motivated professional who thrives in a fast-paced environment and possesses exceptional communication skills, we encourage you to apply.
Why Join Us?
- Flexible Part-Time Schedule (20-30 hours/week)
- Competitive Pay: $18.00 - $22.00 per hour
- Opportunity for growth within a stable organization
Responsibilities
- Manage complex executive calendars, schedule meetings, and coordinate travel arrangements efficiently.
- Process and route incoming mail, emails, and phone calls, ensuring prompt and professional responses.
- Prepare, edit, and distribute correspondence, reports, presentations, and documents using Microsoft Office Suite.
- Maintain office inventory, order supplies, and manage vendor relationships to ensure smooth operations.
- Perform accurate data entry and database management to support company records.
- Assist in the planning and execution of company events and employee meetings.
- Archive physical and digital files to maintain organized office systems.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills with the ability to prioritize multiple tasks in a deadline-driven environment.
- Ability to work independently with minimal supervision as well as collaboratively within a team.
- Proficient in basic office equipment (printers, scanners, fax machines).