Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our growing team in New York City. This is an urgent hiring opportunity for a professional who thrives in a fast-paced environment and is ready to contribute immediately.
As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our office, supporting management, and maintaining high standards of professionalism. If you are a self-starter with excellent communication skills, we want to hear from you.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and correspondence with professionalism and accuracy.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Assist with onboarding new employees and maintaining employee records in the HR database.
- Handle travel arrangements, including flights, hotels, and itineraries, for executives.
- Order and maintain office supplies and equipment to ensure daily operations run smoothly.
- Act as the primary point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant, Office Manager, or in a similar role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a collaborative team.
- Professional demeanor with a positive attitude and a strong work ethic.