Job Description
Are you a detail-oriented professional looking for a role that offers both professional growth and work-life balance? Coastal Administrative Services is seeking a highly skilled Administrative Assistant to join our dynamic team in Virginia Beach. We pride ourselves on our supportive culture and flexible work arrangements that allow you to thrive in a role that fits your lifestyle.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We are looking for someone who is proactive, organized, and eager to contribute to a high-performing team.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, memos, reports, and other documents to ensure accuracy and professionalism.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, with a focus on exceptional customer service.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information.
- Assist with office supply management, inventory control, and expense reporting.
- Support team projects by conducting research and compiling data for presentations.
- Process invoices and assist with accounts payable/receivable as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration preferred.
- Minimum of 2 years of proven experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Demonstrated ability to work independently and collaboratively in a fast-paced environment.
- Flexibility to adapt to changing priorities and a willingness to learn new systems.