Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our growing team in Oakland, CA. If you are looking for a flexible schedule and a supportive environment where your organizational skills will be valued, this is the opportunity for you.
As a key member of our administrative staff, you will ensure the smooth operation of our office by managing schedules, coordinating communications, and handling various clerical tasks with precision and professionalism.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work schedule to maintain work-life balance.
- Professional development opportunities.
- Modern office environment in the heart of downtown Oakland.
Responsibilities
- Manage complex calendars and schedule meetings, appointments, and travel arrangements efficiently.
- Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
- Process invoices, expense reports, and manage the general office budget with accuracy.
- Screen and direct phone calls and visitors; handle incoming and outgoing mail and communications.
- Coordinate team events, office supplies, and vendor relationships.
- Assist in data entry and maintaining accurate digital and physical filing systems.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certification in Business Administration preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Ability to work independently and collaboratively as part of a team.