Job Description
Are you looking for an entry-level administrative role with immediate opportunities for growth? Apex Business Solutions is expanding our team in San Jose, CA, and is looking for a dedicated Administrative Assistant to join us. We offer comprehensive training and a supportive environment for candidates with no prior experience.
As a key member of our operations team, you will play a vital role in ensuring our office runs smoothly. This is a fantastic opportunity for recent graduates or anyone looking to start a career in a professional setting. If you are organized, eager to learn, and ready to contribute to a dynamic team, we want to hear from you!
Responsibilities
- Manage daily office operations and assist with general administrative tasks.
- Organize and maintain physical and digital filing systems for easy retrieval.
- Assist with scheduling appointments, managing calendars, and coordinating meetings.
- Prepare correspondence, memos, reports, and presentations with a high degree of accuracy.
- Handle incoming inquiries via phone, email, and in person, directing them to the appropriate team members.
- Perform data entry tasks and maintain up-to-date office records.
- Support the management team with travel arrangements and expense reporting.
Qualifications
- No prior experience required; we provide on-the-job training.
- High school diploma or GED equivalent.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong attention to detail and excellent organizational skills.
- Ability to communicate effectively, both verbally and in writing.
- Must be available to work full-time hours (Monday-Friday).