Job Description
Are you an organized professional seeking a meaningful opportunity in the heart of Oakland? Horizon Administrative Services is currently hiring a dedicated Administrative Assistant to support our dynamic team. We pride ourselves on fostering a collaborative work environment where efficiency meets excellence.
In this role, you will serve as the vital link between our departments and external stakeholders, ensuring our daily operations run seamlessly. If you have a knack for multitasking and a passion for providing top-tier office support, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, drafting professional correspondence.
- Document Management: Handle data entry, prepare reports, and maintain accurate digital and physical filing systems.
- Event Coordination: Organize company events, meetings, and conference calls, ensuring all logistical details are perfect.
- Office Operations: Order supplies, manage office equipment, and assist with general HR onboarding tasks as needed.
- Vendor Liaison: Communicate with external vendors and service providers to ensure high-quality service delivery.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience in a fast-paced office environment.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively.
- Adaptability: Ability to work independently and collaboratively within a team structure.
- Education: High school diploma or equivalent required; Associate’s degree preferred.