Job Description
Apex Operations Group is a forward-thinking organization based in the heart of Oakland, CA. We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. If you thrive in a fast-paced environment and possess a keen eye for detail, this is the perfect opportunity to advance your career in office support.
In this pivotal role, you will provide essential support to our leadership team, ensuring the seamless operation of our daily business functions. We pride ourselves on our collaborative culture and offer a competitive benefits package including health insurance, paid time off, and professional development opportunities.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and handle travel arrangements with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Preparation: Draft, proofread, and edit presentations, reports, memos, and correspondence to ensure high-quality output.
- Office Operations: Maintain office supplies inventory, manage incoming and outgoing mail, and oversee general office upkeep.
- Event Coordination: Assist in organizing company events, team-building activities, and client meetings.
- Data Entry & Records: Maintain accurate digital and physical records, and perform data entry tasks with a focus on accuracy.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: 2-3 years of proven experience in administrative support, office management, or executive assistance.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills; ability to interact professionally with clients and executives.
- Organizational Skills: Strong multitasking abilities with the capacity to prioritize tasks and manage time effectively in a dynamic setting.