Job Description
Are you a detail-oriented professional looking to combine hospitality with administrative precision? Apex Administrative Services is seeking a dedicated Receptionist and Data Entry Specialist to join our growing team in the heart of Indianapolis. In this pivotal role, you will be the face of our company while ensuring our digital records are impeccably maintained. We offer a collaborative environment, competitive pay, and opportunities for career advancement.
Responsibilities
- Manage the front desk reception area, greeting visitors with professionalism and warmth.
- Perform high-volume data entry tasks with 99% accuracy, updating our CRM and database systems.
- Answer, screen, and route incoming calls; take accurate messages for staff members.
- Handle incoming and outgoing mail, packages, and faxes efficiently.
- Assist with scheduling appointments and managing the company calendar.
- Generate and prepare routine reports and correspondence using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in a receptionist or administrative support role.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and data entry software.
- Fast and accurate typing skills (minimum 45 WPM).
- Excellent verbal and written communication skills.
- Ability to multitask in a fast-paced office environment.