Job Description
Are you organized, detail-oriented, and looking for an exciting entry-level opportunity in the Baltimore area? Baltimore Executive Support Services is seeking a motivated Administrative Assistant to join our growing team. This is the perfect role for someone ready to launch a career in office administration with full training provided. We value reliability, professionalism, and a positive attitude over prior experience.
Responsibilities
- Manage and distribute incoming correspondence, including emails and phone calls, in a timely and professional manner.
- Perform data entry and maintain accurate digital and physical filing systems.
- Coordinate calendars, schedule meetings, and prepare necessary materials in advance.
- Assist with basic accounting tasks, such as expense reporting and invoice processing.
- Organize and maintain office supplies and inventory levels.
- Greet visitors and provide exceptional front-desk customer service.
- Support the executive team with special projects and ad-hoc administrative duties.
Qualifications
- High School Diploma or GED required; some college coursework is a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong attention to detail with high accuracy in data entry.
- Professional demeanor and a willingness to learn new software systems.
- No prior administrative experience is required; we will train the right candidate.