Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in office support! We're seeking motivated individuals with no prior experience to provide essential administrative support to our Philadelphia-based operations. This full-time position offers comprehensive training and a supportive environment to develop professional skills while contributing to daily office operations.
Our ideal candidate is organized, detail-oriented, and eager to learn. You'll work alongside experienced professionals who will mentor you in office procedures, communication best practices, and administrative software usage. This role is perfect for recent graduates or career changers looking to build a foundation in office administration.
Responsibilities
- Manage and organize incoming/outgoing communications (emails, calls, mail)
- Perform data entry and maintain accurate digital filing systems
- Assist with scheduling, calendar management, and meeting coordination
- Prepare professional documents, reports, and presentations
- Support inventory management and office supply procurement
- Act as first point of contact for internal and external stakeholders
- Coordinate office events and travel arrangements
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Positive attitude and willingness to learn new systems
- Professional demeanor and customer service mindset
- Must pass background check and drug screening