Job Description
We are seeking a highly organized and reliable Administrative Assistant to join our dynamic night operations team in San Antonio. In this pivotal role, you will be the backbone of our evening workflow, ensuring seamless communication and efficient office management while our clients rest. If you thrive in a fast-paced environment and are looking for a stable night shift opportunity, we want to hear from you.
Why Join Us?
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Stable Schedule: Consistent night shift hours (e.g., 10:00 PM - 6:00 AM) allowing for a great work-life balance during the day.
- Growth Opportunities: A pathway for advancement within our administrative divisions.
Don't miss this chance to advance your career in a supportive and professional setting. Apply today to become part of our team!
Responsibilities
- Communication Management: Handle incoming phone calls, emails, and correspondence during night hours, redirecting urgent matters to the on-call supervisor.
- Document Handling: Process invoices, data entry, filing, and scanning documents to ensure our digital and physical records are up to date.
- Scheduling: Assist in maintaining the evening calendar, scheduling meetings, and preparing necessary materials in advance.
- Office Maintenance: Monitor office security, manage access logs, and ensure the workspace is secure and organized throughout the night.
- Report Generation: Compile daily logs and reports, verifying data accuracy before handover to the morning shift team.
- Vendor Liaison: Coordinate with night courier services and external vendors as required to keep operations running smoothly.
Qualifications
- Experience: Previous experience as an Administrative Assistant, Office Clerk, or Receptionist is preferred.
- Availability: Must be available to work night shifts, including weekends and holidays.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general computer operations.
- Attention to Detail: Strong ability to maintain accuracy in data entry and document management.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: A proven track record of punctuality and dependability.