Job Description
Are you a detail-oriented professional looking for a night shift opportunity in sunny San Diego? Apex Operations is seeking a reliable and proactive Administrative Assistant to join our dynamic team. We pride ourselves on providing top-tier office support services, and we need a dedicated individual to ensure our operations run smoothly during the evening hours.
In this role, you will be the backbone of our night operations, managing communications, data entry, and scheduling with precision. If you are looking for a stable, full-time position with a company that values your contribution, we want to hear from you.
Responsibilities
- Manage and organize incoming communications, including email, phone calls, and correspondence, ensuring timely responses.
- Perform accurate data entry and maintain up-to-date digital and physical records for the organization.
- Prepare and edit internal documents, reports, and presentations using Microsoft Office Suite.
- Assist with the night audit process, including reconciling logs and filing paperwork.
- Coordinate and schedule meetings and appointments for department heads and staff.
- Handle sensitive information with strict confidentiality and adhere to company privacy protocols.
- Support other administrative staff with ad-hoc projects and general office management tasks.
Qualifications
- High school diploma or GED equivalent required.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently and efficiently during night hours.
- Exceptional organizational skills and attention to detail.
- Must be reliable, punctual, and able to pass a background check.