Job Description
Are you a detail-oriented professional seeking a rewarding night shift opportunity in Long Beach? Apex Administrative Solutions is currently hiring a dedicated Administrative Assistant to support our evening operations. In this pivotal role, you will ensure the smooth flow of information and data accuracy, providing essential support to our management team while they focus on strategic initiatives.
We pride ourselves on maintaining a professional yet collaborative environment. As a night shift assistant, you will be the first point of contact for internal and external stakeholders, managing critical data entry tasks and administrative logistics. Join us in delivering excellence around the clock.
Responsibilities
- Accurately input and maintain high volumes of data into company databases and spreadsheets using Microsoft Excel.
- Manage incoming communications, including phone calls and emails, responding promptly and professionally during night hours.
- Perform routine clerical tasks such as filing, scanning, and organizing physical and digital documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Generate and compile daily, weekly, and monthly reports to track performance metrics.
- Assist in inventory management and supply ordering as needed.
Qualifications
- High school diploma or GED required; associate degree in business administration preferred.
- Proven experience in administrative support, data entry, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Fast and accurate typing skills (minimum 45 WPM).
- Must be available to work a consistent night shift schedule (e.g., 5:00 PM - 2:00 AM).
- Strong attention to detail and the ability to work independently with minimal supervision.