Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Phoenix, AZ! We're seeking a highly organized professional to provide critical office support during evening hours. This role is ideal for detail-oriented individuals who thrive in quiet environments and excel at managing complex schedules. You'll be the backbone of our operations, ensuring seamless workflows while supporting executive staff and cross-functional teams. Enjoy competitive pay, comprehensive benefits, and a collaborative culture that values work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize time-sensitive communications
- Process confidential documents, contracts, and financial records with meticulous attention to detail
- Coordinate international travel arrangements and expense reports for executive team
- Serve as primary point of contact for after-hours vendor communications and urgent requests
- Oversee office supply inventory, equipment maintenance, and facility coordination
- Prepare comprehensive reports, presentations, and data analysis using MS Office Suite
- Implement and maintain digital filing systems with 100% compliance protocols
Qualifications
- Minimum 3 years of administrative experience in fast-paced corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication skills with discretion for confidential matters
- Proven ability to manage competing priorities under minimal supervision
- Advanced knowledge of office equipment and digital workflow systems
- Associates degree in Business Administration or related field required
- Availability to work Monday-Friday 10 PM - 6 AM with flexible overtime as needed