Job Description
Join a Top-Tier Team as an Administrative Assistant (Night Shift) in New York, NY.
We are currently seeking a highly organized and proactive Administrative Assistant to support our night operations. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment and can ensure seamless business continuity during off-hours.
In this role, you will be the backbone of our evening administrative functions, handling critical communications, data management, and scheduling with precision and professionalism.
Responsibilities
- Manage High-Volume Communications: Efficiently handle incoming emails, phone calls, and internal messages during the night shift.
- Calendar & Scheduling: Coordinate meetings, manage executive calendars, and arrange travel logistics.
- Data Management: Perform accurate data entry, update databases, and generate daily reports.
- Document Control: Organize, file, and maintain digital and physical records for easy retrieval.
- Office Operations: Oversee inventory, manage office supplies, and ensure a clean, organized workspace.
- Support Leadership: Assist senior management with special projects and urgent tasks requiring independent decision-making.
Qualifications
- Experience: Minimum 2 years of administrative experience in a corporate or professional setting.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).
- Availability: Must be available to work rotating night shifts and weekends as required.
- Communication Skills: Excellent verbal and written communication skills with a professional tone.
- Attention to Detail: Strong ability to spot errors and maintain high-quality standards.
- Problem Solving: Ability to work independently and resolve issues without direct supervision.