Job Description
Join Apex Operations Center as a Night Shift Administrative Assistant and be the backbone of our after-hours operations. We are seeking a highly organized, detail-oriented professional to manage office logistics and support our night team in Colorado Springs. If you thrive in a dynamic environment and excel at managing complex schedules and communications, we want to meet you.
Our night shift team plays a critical role in ensuring seamless transitions between day and night operations. You will be responsible for maintaining office security, managing incoming communications, and ensuring all administrative tasks are completed accurately. This is a fantastic opportunity to join a growing company with a commitment to employee growth and work-life balance.
Why Join Us?
- Night Shift Differential: Earn an additional premium for working night hours.
- Modern Facilities: State-of-the-art office in Colorado Springs.
- Professional Growth: Clear pathways for advancement within the organization.
- Stable Schedule: Consistent 4-on/4-off or similar rotating shift patterns.
Don't miss this chance to elevate your career in administrative support. Apply today!
Responsibilities
- Manage the front desk and reception area during night hours, ensuring a professional and welcoming environment.
- Process incoming mail, emails, and faxes, prioritizing urgent communications and forwarding them to the appropriate departments.
- Perform accurate data entry and maintain digital and physical filing systems for night-shift records.
- Coordinate night-shift meetings and prepare agendas and minutes for leadership review.
- Monitor building security systems, access control logs, and facility maintenance requests.
- Assist with inventory management of office supplies and equipment for the night shift staff.
- Act as the primary point of contact for emergency communications during off-hours.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Proven experience as an Administrative Assistant, Office Clerk, or in a similar support role.
- Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM or 11:00 PM - 7:00 AM).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Strong written and verbal communication skills with the ability to interact professionally with staff and visitors.
- Excellent time management and organizational skills with attention to detail.
- Ability to work independently with minimal supervision.