Job Description
Join a Dynamic Team in the Heart of New York City!
Apex Professional Solutions is currently seeking a highly organized and proactive Administrative Assistant to join our growing team. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment. If you are looking for a full-time role with significant responsibility and the chance to contribute to a successful organization, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Immediate start date available.
- Opportunity for professional growth and development.
- Work in a modern, collaborative office setting in Manhattan.
Responsibilities
- Calendar Management: Manage complex calendars for senior executives, including scheduling meetings, resolving scheduling conflicts, and preparing agendas.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Document Preparation: Draft, proofread, and edit professional correspondence, presentations, reports, and memos.
- Communication Hub: Serve as the primary point of contact for incoming inquiries, routing messages appropriately and following up on action items.
- Data Management: Maintain accurate and up-to-date records in the company CRM and database systems.
- Event Planning: Assist in the organization and logistics of company events, conferences, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Bachelor's degree in Business Administration or related field preferred.
- Experience: Minimum of 2-3 years of progressive administrative support experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively under tight deadlines.
- Adaptability: Ability to work independently and collaboratively within a team environment.