Job Description
Are you an organized professional looking to make an impact? Horizon Administrative Services is currently seeking a detail-oriented Administrative Assistant to join our expanding team in Miami, Florida. In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring the smooth operation of our daily business activities.
We pride ourselves on a collaborative work environment that values efficiency, professionalism, and innovation. If you have a knack for multitasking and a passion for administrative excellence, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex executive calendars, schedule meetings, coordinate conference calls, and arrange domestic and international travel.
- Communication: Draft and edit correspondence, including emails, memos, and reports, acting as the primary point of contact for internal and external stakeholders.
- Event Coordination: Plan and organize company events, team-building activities, and client meetings, ensuring all logistical details are managed flawlessly.
- Document Management: Maintain and organize digital and physical filing systems, ensuring confidentiality and easy retrieval of records.
- Data Entry & Reporting: Assist in data entry tasks, generate monthly reports, and maintain accurate databases for office inventory and personnel.
- Reception Duties: Oversee the front desk operations, greet visitors professionally, and screen phone calls.
Qualifications
- Experience: Minimum of 2-3 years of progressive administrative experience in a corporate or professional setting.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Demonstrated ability to prioritize tasks, manage multiple deadlines, and handle confidential information with discretion.
- Adaptability: Ability to thrive in a fast-paced environment and adapt quickly to changing priorities.