Job Description
Join the City of Chicago's dynamic administrative team and become a vital part of local government operations! We're seeking a highly organized Administrative Assistant to support departmental functions with precision and professionalism. Enjoy a flexible schedule while making a tangible impact in our community. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth within one of America's most vibrant cities.
Why Work With Us?
• Flexible scheduling options to support work-life balance
• Collaborative environment with mission-driven colleagues
• Access to city-wide professional development programs
• Contributing directly to Chicago's public service excellence
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process and maintain confidential records with meticulous attention to detail
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Coordinate office operations, supply inventory, and vendor relationships
- Support data entry, filing systems, and record-keeping protocols
- Assist with event planning and logistical arrangements for departmental activities
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience, preferably in government/public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to manage competing priorities
- Strong written and verbal communication abilities
- High level of discretion handling sensitive information
- Valid Illinois driver's license (may be required for occasional off-site duties)