Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Kansas City, Missouri. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment.
In this role, you will serve as the first point of contact for our clients and employees, ensuring seamless daily operations and supporting the management team with critical administrative tasks. If you have a passion for organization and excellent communication skills, we want to meet you.
Responsibilities
- Manage Complex Calendars: Schedule appointments, meetings, and travel itineraries while anticipating scheduling conflicts and resolving them proactively.
- Professional Communication: Serve as the primary liaison via phone, email, and in-person, ensuring a high level of customer service and professionalism.
- Document Management: Prepare, edit, and proofread correspondence, reports, memos, and presentations using Microsoft Office Suite.
- Office Operations: Maintain office supplies inventory, manage filing systems, and coordinate facility upkeep to ensure a productive workspace.
- Data Entry & Reporting: Accurately input and update data into company databases, CRM systems, and spreadsheets.
- Event Coordination: Assist in organizing company events, team meetings, and internal communications.
Qualifications
- Experience: Minimum of 2-3 years of administrative experience in a corporate setting.
- Education: High school diploma required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Technical Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Superior written and verbal communication skills with the ability to interact with all levels of staff.
- Organizational Skills: Exceptional attention to detail and the ability to prioritize multiple tasks efficiently.
- Soft Skills: Strong problem-solving abilities, integrity, and a professional demeanor.