Job Description
Join Our Elite Team in Kansas City!
Prime Business Services is seeking a dynamic and detail-oriented Administrative Assistant to join our growing team in Kansas City, MO. If you are a proactive professional who thrives in a fast-paced environment and possesses exceptional organizational skills, we want to hear from you.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. You will have the opportunity to work with a diverse group of professionals and contribute to the continued success of our organization.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Supportive and collaborative work culture.
- Opportunities for professional growth and development.
- Modern office environment with state-of-the-art tools.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and arrange domestic and international travel.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and correspondence with professionalism and poise.
- Document Control: Prepare, edit, and distribute reports, memos, presentations, and other documents with a keen eye for detail and accuracy.
- Office Operations: Maintain office supplies inventory, manage filing systems (digital and physical), and ensure the reception area is welcoming and organized.
- Project Coordination: Assist in organizing company events, team-building activities, and corporate meetings, ensuring all logistics are executed flawlessly.
- Data Entry & Reporting: Accurately input and maintain data in databases and spreadsheets, generating weekly or monthly reports as required.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2-3 years of professional administrative or executive assistant experience.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software or project management tools.
- Communication: Superior written and verbal communication skills, with the ability to tailor messages for different audiences.
- Organization: Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Integrity: High level of discretion and confidentiality when handling sensitive information.