Job Description
Welcome to Metro Business Services, a leader in the administrative support industry. We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Manhattan. In this role, you will play a crucial part in ensuring our daily operations run smoothly, providing essential administrative support to our management team and ensuring a welcoming environment for all visitors.
If you are looking for a challenging opportunity where you can utilize your organizational skills and contribute to a growing company, we encourage you to apply.
Responsibilities
- Manage incoming communications, including answering phones and routing calls to the appropriate departments.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Maintain the front desk area, ensuring it is organized, tidy, and welcoming for clients and employees.
- Assist with data entry, filing, and document management using our digital filing systems.
- Order and maintain office supplies and inventory, ensuring nothing runs low.
- Greet visitors and provide general information about the company.
- Prepare and distribute internal memos and newsletters.
Qualifications
- High school diploma or equivalent; associate degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Excellent time management and organizational skills with the ability to multitask.
- Experience with basic bookkeeping or accounting software is a plus.
- Reliable transportation and availability for a standard full-time schedule.