Job Description
Join our dynamic team in Indianapolis as an Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional with exceptional data entry skills to support our executive team and ensure seamless office workflows. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
As a key member of our administrative team, you'll handle critical information management, coordinate communications, and maintain organized systems that drive our business forward. If you thrive in fast-paced settings and take pride in precision, we encourage you to apply today!
Responsibilities
- Accurately input, update, and maintain data in CRM and ERP systems with zero-error tolerance
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Manage calendars, schedule meetings, and coordinate logistics for executive staff
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Organize and maintain physical/digital filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire documentation
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Expert proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Associate's degree in Business Administration or related field preferred
- Proven ability to maintain confidential information with HIPAA/GDPR compliance
- Exceptional organizational skills with demonstrated project coordination experience
- Strong written and verbal communication skills with professional phone etiquette
- Ability to multitask in deadline-driven environments while maintaining accuracy