Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Wichita, KS. This is an immediate hire opportunity for a dedicated professional who excels in a fast-paced office environment. You will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management.
At Apex Operations Solutions, we value accuracy, reliability, and a positive attitude. If you are looking for a stable position with a company that invests in its employees, we want to hear from you.
Responsibilities
- Calendar Management: Schedule, coordinate, and manage complex calendars for executive leadership, including booking meetings and resolving scheduling conflicts.
- Communication: Serve as the primary point of contact for incoming inquiries, routing calls and emails to the appropriate departments or individuals.
- Documentation: Prepare, compose, and edit correspondence, reports, presentations, and memos using Microsoft Office Suite and Adobe Acrobat.
- Data Management: Maintain accurate and up-to-date records in the company database, including filing systems, employee records, and project logs.
- Meeting Support: Organize and prepare materials for meetings, take detailed minutes, and distribute action items to relevant stakeholders.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of professional administrative or office support experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and staff.
- Organization: Exceptional attention to detail with strong time management and prioritization skills.
- Adaptability: Ability to multitask and adapt to changing priorities in a dynamic work environment.