Job Description
Are you an organized powerhouse looking for immediate impact? Horizon Professional Services is currently seeking a dedicated Administrative Assistant to join our vibrant team in Seattle, WA. We are an immediate hiring authority for this role, offering a dynamic environment where your organizational skills will directly contribute to our success.
In this position, you will serve as the backbone of our daily operations, ensuring that our executive team and departments run like clockwork. If you thrive in a fast-paced setting and have a passion for efficiency, we want to hear from you.
Responsibilities
- Calendar Management: Expertly manage complex calendars, schedule meetings, coordinate conference rooms, and arrange domestic and international travel itineraries.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, screening inquiries and routing them to the appropriate team members with professionalism.
- Document Control: Prepare, edit, and proofread high-level correspondence, reports, presentations, and memos to ensure clarity and accuracy.
- Office Operations: Maintain the physical and digital office environment, including managing inventory, ordering supplies, and coordinating facility maintenance.
- Event Coordination: Assist in planning and executing company events, team-building activities, and client meetings to foster a positive company culture.
- Data Administration: Process invoices, expense reports, and payroll documentation in a timely and error-free manner.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2-3 years of progressive administrative experience in a corporate or professional environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills with a polished, professional demeanor.
- Organization: Proven ability to multitask, prioritize work effectively, and maintain strict attention to detail under deadlines.
- Integrity: High level of discretion and the ability to handle sensitive information with complete confidentiality.