Job Description
Join our dynamic team as an Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to provide critical office support and ensure seamless operations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make an impact. If you're proactive, detail-oriented, and ready to start immediately, apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meetings
- Handle incoming communications, including phone calls, emails, and visitor inquiries
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with office supply inventory management and vendor coordination
- Support travel arrangements and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently with minimal supervision
- Associate degree or equivalent professional certification preferred