Job Description
Are you a highly organized professional looking for an immediate opportunity to make an impact? Horizon Office Solutions is seeking a detail-oriented Administrative Assistant to join our dynamic team in Portland, Oregon. We pride ourselves on providing top-tier support to our clients and fostering a collaborative, inclusive work environment.
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. If you thrive in a fast-paced setting and possess a proactive mindset, we want to hear from you!
Responsibilities
- Calendar Management: Schedule, coordinate, and manage complex calendars for executives, including meetings, travel arrangements, and conference calls.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Document Management: Prepare, proofread, and distribute professional correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Oversee office supplies inventory, manage filing systems, and ensure the workspace is organized and efficient.
- Event Coordination: Plan and coordinate company events, team meetings, and client gatherings, including catering and logistics.
- Data Entry: Maintain accurate records in CRM systems and databases, ensuring data integrity and confidentiality.
- Travel Support: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or executive support role.
- Education: High school diploma required; Associate’s degree or Bachelor’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to prioritize multiple tasks.
- Interpersonal: Ability to work independently as well as collaboratively within a team environment.
- Flexibility: Willingness to adapt to changing priorities and occasional evening or weekend work as needed.