Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Jacksonville operations. We're seeking a proactive professional to deliver exceptional support across executive functions, client relations, and office management. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative work environment in Florida's vibrant business hub. If you're organized, tech-savvy, and thrive in fast-paced settings, apply today to start your career with us!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across multiple time zones
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Compose professional correspondence, presentations, and reports using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Act as primary point of contact for clients, visitors, and internal stakeholders
- Support recruitment coordination including interview scheduling and onboarding paperwork
- Maintain confidential records and ensure compliance with data protection protocols
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Associates degree or equivalent professional certification preferred
- Experience with office management systems (e.g., Salesforce, Asana)
- Strong organizational skills with demonstrated attention to detail
- Ability to maintain discretion with sensitive information