Job Description
Join a dynamic team in the heart of Oakland, CA!
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing office. This is an Immediate Hire position offering a competitive hourly rate and a flexible schedule designed to support work-life balance.
If you excel in a fast-paced environment and possess exceptional communication skills, we want to hear from you. You will play a pivotal role in ensuring our daily operations run smoothly and efficiently.
Responsibilities
- Manage and schedule meetings, appointments, and conference calls using calendar management tools.
- Prepare and distribute correspondence, memos, invoices, and reports with high attention to detail.
- Handle incoming and outgoing communications, including email and phone inquiries, with professionalism.
- Assist in the coordination of office events, team meetings, and local community outreach activities in Oakland.
- Maintain and organize physical and digital filing systems for easy retrieval of documents.
- Process expenses reports and handle basic bookkeeping tasks as needed.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High School Diploma or GED required; Associate’s degree or equivalent experience preferred.
- Minimum of 2 years of professional administrative experience in a local office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills in English.
- Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Must be authorized to work in the United States.
- Valid driver’s license and access to a vehicle for local travel (optional).