Job Description
Join a thriving organization as our new Local Administrative Assistant. We are looking for an Immediate Hire professional based in Minneapolis, MN, who is ready to hit the ground running. This role offers a unique hybrid opportunity, supporting both our Minneapolis headquarters and our growing Texas division with a flexible schedule.
In this high-impact position, you will be the backbone of our daily operations, ensuring seamless communication and organization across two states. We value efficiency, modern work practices, and a proactive attitude.
Responsibilities
- Manage and coordinate complex calendars for executive leadership, including scheduling meetings and managing travel itineraries for Minneapolis and Texas travel.
- Act as the primary point of contact for incoming communications, routing inquiries efficiently and professionally.
- Prepare, edit, and format high-quality documents, presentations, and reports using advanced Microsoft Office skills.
- Assist in the onboarding process for new hires, including setting up workstations and providing orientation support.
- Monitor and maintain office supplies inventory, placing orders as needed to ensure uninterrupted operations.
- Collaborate with the Texas team remotely to ensure project deadlines are met and administrative needs are addressed.
- Process invoices, expense reports, and reimbursement requests with 100% accuracy.
Qualifications
- Minimum of 2 years of experience in administrative support or office management.
- Proven proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills, with the ability to convey information clearly.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Experience with project management tools or CRM software is a plus.
- Must be authorized to work in the United States and available for occasional remote work regarding Texas operations.
- Associate’s degree or Bachelor’s degree in Business Administration or related field preferred.