Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in Oakland, California. This is an immediate hire position offering a flexible schedule that accommodates work-life balance. In this pivotal role, you will be the backbone of our daily operations, ensuring our executives and staff remain efficient and focused. If you are a detail-oriented professional looking for a local opportunity with competitive pay and growth potential, we encourage you to apply.
Why Join Us?
- Immediate start available for the right candidate.
- Flexible schedule options to fit your lifestyle.
- Competitive hourly rate ($22 - $28).
- Collaborative and modern office environment in downtown Oakland.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare and distribute professional correspondence, including emails, memos, and presentations.
- Handle incoming communications with professionalism, including phone calls, emails, and visitor inquiries.
- Perform accurate data entry, maintain filing systems, and generate routine reports.
- Coordinate travel arrangements, including flights, hotels, and ground transportation.
- Assist with office management tasks, including supply inventory and vendor coordination.
- Support the team with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Administrative Professional certification is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information.
- Reliable internet connection and a dedicated workspace for remote work flexibility.