Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Chicago, Illinois. In this full-time position, you will play a crucial role in ensuring our daily operations run smoothly and that our data management systems are up to date. The ideal candidate is a self-starter with excellent typing skills and a passion for accuracy.
As part of our growing company, you will have the opportunity to work in a fast-paced environment where your contributions will have a direct impact on our efficiency and success. We offer a competitive benefits package and a supportive work culture.
Responsibilities
- Perform high-volume data entry with a focus on 99% accuracy and speed.
- Manage incoming correspondence, emails, and schedule appointments for the executive team.
- Maintain and organize both digital and physical filing systems to ensure easy retrieval.
- Prepare and process invoices, expense reports, and other administrative documents.
- Assist with basic bookkeeping tasks and reconcile bank statements.
- Coordinate office logistics, including supply management and vendor relations.
- Generate weekly and monthly reports using Microsoft Excel.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Proven experience in administrative support, data entry, or a similar office role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional typing speed (minimum 50 WPM) and attention to detail.
- Strong communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively in a busy environment.
- Basic understanding of bookkeeping principles is a plus.