Job Description
Are you a highly organized and detail-oriented professional seeking an Immediate Hire opportunity in Jacksonville, IL? Horizon Administrative Group is looking for a dynamic Administrative Assistant to support our operations with precision and efficiency. This role offers a flexible schedule and the chance to work in a fast-paced environment where your contributions matter.
As a key member of our team, you will ensure our office runs smoothly by managing daily administrative tasks, coordinating schedules, and serving as the primary point of contact for our clients. We value adaptability and strong communication skills.
Responsibilities
- Manage Calendar & Scheduling: Coordinate complex calendars, schedule meetings, and arrange travel arrangements for executive leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries appropriately and professionally.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Maintain inventory of office supplies and perform light bookkeeping or data entry tasks as needed.
- Event Coordination: Assist in planning and logistics for company events and team building activities.
Qualifications
- Experience: Minimum of 2 years of experience in administrative support or a related field.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Demonstrated ability to multitask, prioritize workload, and manage time effectively in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and support a flexible schedule.