Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our operations while Seattle sleeps. This critical role combines meticulous data entry with comprehensive administrative support, ensuring seamless workflows for our clients across the Pacific Northwest. We're seeking a detail-oriented professional to thrive in our 24/7 environment and contribute to our mission of delivering exceptional service.
Responsibilities
- Accurately enter, update, and maintain critical data in proprietary systems with 99.9% precision
- Manage confidential client records, contracts, and correspondence with strict confidentiality protocols
- Coordinate cross-departmental communications and documentation during overnight hours
- Process invoices, expense reports, and financial transactions with meticulous attention to detail
- Support operational reporting through data compilation and analysis using MS Excel
- Assist with scheduling, calendar management, and logistical coordination for remote teams
- Implement data integrity checks and backup procedures to ensure system reliability
Qualifications
- Minimum 2 years of proven data entry experience with 10,000+ keystrokes per minute accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Exceptional organizational skills with demonstrated ability to manage multiple priorities
- Strong written and verbal communication skills for overnight team coordination
- Ability to work independently in a remote overnight environment (9 PM - 5 AM)
- Associate's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and document management software