Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment. We offer a flexible schedule and a collaborative culture that values efficiency and excellence.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication between management, clients, and vendors. If you are looking for a role that offers stability and growth within the administrative sector, we encourage you to apply today.
Responsibilities
- Office Management: Oversee daily office operations, manage inventory, and ensure the workspace is organized and efficient.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Communication: Handle incoming inquiries via phone and email, route messages appropriately, and draft correspondence.
- Data Management: Maintain accurate digital and physical records, including filing systems and database entries.
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client gatherings.
- Reporting: Prepare weekly reports and presentations using Microsoft Office Suite.
- Vendor Relations: Liaise with vendors, schedule service appointments, and process invoices.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Superior attention to detail and the ability to prioritize tasks effectively.
- Flexibility: Ability to adapt to changing priorities and work a flexible schedule when needed.
- Soft Skills: Strong problem-solving abilities and a proactive attitude.