Job Description
Join our dynamic team in the heart of downtown Chicago as an Administrative Assistant! We're seeking a highly organized professional to provide critical support to our executive team. This urgent hiring position offers immediate start date and competitive benefits package. If you thrive in fast-paced environments and excel at multitasking, apply now to become an integral part of our operations.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle incoming communications (calls, emails, mail) with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply inventory and vendor management
- Support team meetings through preparation, documentation, and follow-up
- Maintain digital filing systems with strict confidentiality protocols
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in high-pressure situations
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)