Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in Boston, MA. This is an Immediate Hire position designed for individuals who excel in fast-paced environments and are eager to contribute to our success.
Role Overview:
As an Administrative Assistant, you will serve as the first point of contact for our clients and staff. You will play a crucial role in ensuring our daily operations run smoothly, from managing schedules to handling confidential documentation.
Why Apply?
• Immediate Start: Join us right away.
• Competitive Pay: $22.00 - $28.00 per hour based on experience.
• Professional Environment: Work with a supportive team in the heart of Boston.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, with a professional demeanor.
- Schedule, coordinate, and confirm meetings, appointments, and travel arrangements for management.
- Prepare, edit, and distribute correspondence, memos, reports, and presentations using Microsoft Office Suite.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Assist with payroll preparation and expense report processing.
- Monitor and replenish office supplies to ensure smooth workflow.
- Perform other general administrative duties as required to support the department.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Previous experience as an Administrative Assistant, Receptionist, or Office Clerk.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills and the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.