Job Description
Are you an organized, detail-oriented professional looking for a stable opportunity with immediate availability? Apex Professional Solutions is seeking a highly capable Administrative Assistant to join our dynamic team in Chicago, IL.
We are currently hiring for our high-volume weekend shift. If you thrive in a fast-paced environment and want to join a company that values efficiency and professionalism, we want to hear from you. This is a fantastic opportunity for career growth with competitive compensation and benefits.
Why Join Us?
- Immediate Hiring: Start working within days.
- Weekend Flexibility: Work Saturday and Sunday with a competitive shift differential.
- Modern Environment: Join a tech-forward team utilizing the latest office tools.
Responsibilities
- Manage incoming communications, including phone calls, emails, and live chat inquiries with a professional and courteous demeanor.
- Coordinate and schedule appointments, meetings, and conference room bookings for the executive team.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Prepare reports, presentations, and correspondence using Microsoft Office Suite (Word, Excel, PowerPoint).
- Assist in organizing company events, onboarding materials, and inventory management.
- Process invoices and expense reports with strict attention to accuracy.
- Act as the first point of contact for visitors and clients at the front desk.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Proven experience as an Administrative Assistant, Receptionist, or Office Clerk.
- Must be available to work Saturday and Sunday (40 hours per week).
- Advanced proficiency in Microsoft Office Suite (Excel formulas and Pivot Tables highly preferred).
- Strong written and verbal communication skills with a professional telephone manner.
- Ability to multitask effectively in a fast-paced setting while maintaining a high level of confidentiality.
- Reliable internet connection and access to a home office setup if applicable.