Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our growing team in San Jose, CA. This is an Immediate Hiring opportunity for a dedicated professional who excels in a fast-paced environment.
As a key member of our support staff, you will be responsible for ensuring the smooth operation of our daily office functions. We offer a competitive hourly rate and a flexible schedule suitable for students or those seeking work-life balance.
Responsibilities
- Calendar Management: Schedule meetings, coordinate travel arrangements, and manage the executive calendar efficiently.
- Communication: Serve as the primary point of contact for incoming calls and emails, responding promptly and professionally.
- Document Management: Prepare, organize, and file confidential documents, contracts, and reports accurately.
- Data Entry: Maintain and update databases and spreadsheets with high attention to detail.
- Office Support: Handle general office duties including ordering supplies, managing inventory, and coordinating with vendors.
- Event Coordination: Assist in planning and logistics for company events and team meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills with the ability to prioritize multiple tasks effectively.
- Reliability: Must be punctual, trustworthy, and able to work independently.