Job Description
Join Louisville City Government's dynamic team as an Administrative Assistant and become the backbone of our daily operations. This immediate opening offers a unique opportunity to support critical municipal functions while growing your administrative career in Kentucky's vibrant heart. We're seeking a detail-oriented professional to manage communications, coordinate schedules, and ensure seamless office operations.
Enjoy competitive compensation, comprehensive benefits package, and the chance to serve your community. This role is perfect for proactive individuals who thrive in fast-paced environments and excel at multitasking. Apply today to start your impactful journey with us!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate executive schedules, appointments, and meeting logistics using Microsoft Outlook
- Prepare, edit, and distribute official correspondence, reports, and departmental documents
- Maintain accurate digital and physical filing systems for confidential records
- Assist with budget tracking, expense reports, and procurement processes
- Support onboarding of new staff and coordinate office equipment maintenance
- Collaborate with cross-functional teams to ensure operational continuity
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Proven experience managing calendars and coordinating logistics
- Knowledge of Louisville municipal operations a plus