Job Description
We are seeking a dynamic Administrative Assistant to join our growing team in Jacksonville, FL. This immediate hire position offers a competitive salary and benefits package in a fast-paced corporate environment. You will be the backbone of our office operations, ensuring seamless daily workflows and exceptional support to executives and staff. If you are organized, tech-savvy, and thrive in a collaborative setting, apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executive team
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Coordinate travel arrangements, expense reports, and meeting logistics
- Maintain digital filing systems and ensure data accuracy across platforms
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines effectively
- Discretion and professionalism when handling sensitive information
- Associate's degree or equivalent administrative certification preferred